From: John Doe, Employee ID: 4567 Senior Executive, Logistics ABC Corporations Date: May 31, 2026 To: The Manager, Human Resources ABC Corporations Subject: Response to Show Cause Notice for Unauthorized Absence Dear Sir/Madam, This is in reference to the Show Cause Notice issued to me on May 25, 2026, regarding my absence from duty from May 18 to May 22, 2026. I would like to state that my absence was not intentional. On the evening of May 17, I suffered from acute food poisoning and was advised strict bed rest by my physician. Due to severe weakness, I was unable to access my official mail to submit a formal leave application. However, I informed my immediate supervisor via text message on the morning of May 18. I have attached my medical certificate, prescription, and a copy of the text communication sent to my supervisor for your kind verification. I deeply regret the inconvenience caused to the team during my absence. I request you to kindly accept my medical records, regularize my leave for the said period, and drop further disciplinary action. Thank you. Yours sincerely, John Doe Use code with caution. 2. Business Reply to a Regulatory/Tax Authority
A: Then shift to a "mitigation" reply. Admit the fact, apologize sincerely, explain the circumstances, and promise not to repeat it. Request a warning instead of a major penalty. letter format for reply to show cause notice
If you need help tailoring this response, please let me know: From: John Doe, Employee ID: 4567 Senior Executive,
I have attached relevant supporting documents, including [mention attachments, e.g., medical certificates, email approvals, client correspondence], as proof of the facts stated above. Due to severe weakness, I was unable to
"Because I was admitted to Emergency Care."